Outside Audio Visual Companies Procedures Benefits in utilizing the Mayflower in house audio visual department:

The Mayflower is equipped with a state of the art fiber optic network and sound system reducing the amount of equipment to be rented such as external speakers. An on site event technology manager will assist during pre-planning visits. The Mayflower event technology department has the knowledge of the meeting space therefore, they can provide the most affective way to set up AV efficiently for each meeting room. The Mayflower event technology department has the expertise of other events being held in the hotel therefore they can ensure coordination and eliminate the need to contract additional meeting space for storage which a group would incur should they use an outside vendor.

Provisions for using an outside audio visual company:

The Mayflower will provide an audio visual load in / out supervisor to monitor load in, set up, teardown, and the load out phase of your event. The supervisor will be the contact for your audio visual company and will ensure good communication between all the parties in order to deliver a successful event.

• $3,000 load in
• $3,000 load out

Overtime will be added for load in and load out longer than 10 hours or between the hours of 10 pm and 5 am. All power needs should be ordered through the Mayflower audio visual department.

• $150 initial power setup fee
• 20 AMP dedicated circuit | $175 per day
• 30 AMP power drop box | $550 per day
• 100 AMP - 3 phase (vendor to provide own cables) | $1,000 per day
• 200 AMP - 3 phase (vendor to provide own cables) | $1,750 per day

The outside audio visual company will have to sign a document to include a waiver, insurance requirements and specific guidelines of how to conduct business at the Mayflower hotel.
All prices are per person and subject to 26% taxable service charge and applicable taxes.  Please see below for the "Service Charge" breakdown:
All Food and Beverage (F&B) prices are subject to a Staff Service Charge (currently 19.43%) and House Service Charge (currently 6.57%). Room Rental prices are subject to a House Service Charge (currently 26%). Audio Visual charges are subject to a 26% House Service Charge. The Staff Service Charge on Food and Beverage items is distributed entirely to service personnel involved with the event on top of their base wages; the House Service Charge on F&B items and Room Rental is retained by the Hotel.  The House Service Charge on AV is retained by the Hotel. The House Service Charge is used to cover the cost of equipment, heat, light, power and other expenses related to Hotel operations and costs of the event.  The House Service Charge is not a tip or gratuity for services provided by service personnel, and no part of the fee is distributed to service personnel. All prices and charges are subject to applicable taxes, currently 10%.